The assessment task is due on the date specified by your assessor. Any variations to this arrangement must be approved in writing by your assessor.

Submit this document with any required evidence attached. See specifications below for details.

Performance objective

The candidate is required to plan a document including task analysis, generating ideas, researching and planning an outline.

Assessment description

For this assessment task, plan your report, gather planning materials including a written plan/outline of your proposed draft, and meet with your assessor to answer questions in relation to writing task analysis, planning and organisational requirements.

This assessment task, once completed, will form a first step towards completing Assessment Task 2, in which you will follow your Assessment Task 1 plan, write the draft, edit the draft and produce a final document.

Scenario: Plan a report draft

You are employed by Workplace Solutions Agency. Your task (across Assessment Task 1 and 2) is to plan the draft, edit and .

The report should have the following main parts:

The target audience for the report is the manager of the Moortown Sports and Leisure Centre. Your assessor will adopt the role of the manager in a simulated client consultation (see below). Your report should be approximately 900 words +-10%.

Procedure

1. Carefully read the Moortown Sports and Leisure Centre report findings.
2. Analyse, generate ideas, research and plan an outline for the writing task scenario in the assessment description. Gather documents you have produced while planning, such as:
   1. PAMS analysis
   2. brainstorming activities
   3. mind mapping
   4. outline.
3. Prepare to discuss your planning documents and the planning process.
4. Meet with the manager of the Moortown Sports and Leisure Centre to discuss your planning process. In your meeting, carry out the following.
5. Present the documentation you have produced.
6. Describe your planning process by answering the following questions.
7. Look at your PAMS analysis. What is the purpose of the writing task and how will you achieve this?
8. What is the most appropriate document format for this task and why is it appropriate to the task?

• What means of communication or communication tools (pens, paper, PowerPoint, Word) will you use and why?

1. Explain how your plan/outline shows an overview of the structure and contents of the report.
2. What are your main points and main arguments? Explain how your plan/outline captures these.
3. Submit planning document to your assessor in accordance with the specifications below.

Specifications

You must:

• submit planning documentation:
  • PAMS analysis
  • brainstorming activities
  • mind mapping
• participate in a meeting with your client (manager of the Moortown Sports and Leisure Centre) to discuss planning.

Your assessor will be looking for:

• ability to logically plan complex documents with regard to audience, structure and sequence of ideas or topics
• ability to interact with people in a workplace environment using interpersonal skills:
  • collaborating, negotiating and listening to others
  • appropriate and professional tone
  • appropriate vocabulary
  • appropriate body language.

Adjustment for distance-based learners

This task is suitable for distance learners. No variation of the task is required. Documents may be emailed, and an interview with the assessor may be held over the telephone or with a teleconferencing tool.

Moortown Sports and Leisure Centre report findings

From surveys of clients and community, observation, interviews with staff, and consultation with key stakeholders we find that:

• centre can’t fit any new clubs
• peak times are 12–2 pm, 4–8 pm Mon–Fri; 8 am–2 pm Sat
• cafe is staffed by casuals, limited to opening times and service
• 2% of Moortown residents use centre
• opening hours 6 am–10 pm
• outside peak times, centre operates at 22% capacity
• six rooms for therapy treatments = hired 35%, available only at peak times
• rooms are hired on casual basis and centre receives 15% of all monies
• no contracts, no leases
• cash is paid weekly
• 65% of community are unaware of any programs, 30% are aware of two or fewer programs, 5% are aware of more than two programs
• ads in local newspaper, flyers, etc.
• sometimes there is an advertising segment on 3MU community radio
• mostly new clients are attracted by word-of-mouth, find out about programs through notice board, reception desk or from instructors
• seven clubs have long-standing agreements – verbal and use 80% of time and space
• pool and basketball court are most popular
• 13 clubs use the centre:
  • Moortown Basketball Club
  • Moortown Soccer Club
  • Moortown Athletics
  • Moortown Handball Club
  • Moortown Volleyball (new)
  • Lake Moortown Rowers
  • Moortown Cricket Club
  • Central Cycling
  • The Moortown Climbers
  • Maulers Basketball Club
  • MSLC Squash club
  • Moortown Bowlers
  • MSLC table tennis team.
• five new clubs want training times
• licensed
• no booking procedure for BBQ/lawn area; members protest about private bookings because of limited space
• can fit 150 for catering
• there is a drinks fridge at reception
• sports clothing, health supplements, massage oils, etc., are also sold at reception = big demand causing space and crowding problems
• five full-time staff
• 27 casuals – Moortown Uni students who do lots of different roles, e.g. bar/café, lifeguard, holiday program leaders, umpire, reception, etc.
• no handover procedure, no intranet
• communication is via central message book
• no regular staff meetings
• staffing budget is 21% over
• all bookings – crèche, rooms for hire, courts, etc., are done by hand in separate record books in the various areas, then put together into one book at main desk
• double bookings and missed bookings happen a lot.