Assessment Instrument:
You are to arrange and manage a meeting in a real or simulated environment. You can decide upon the meeting agenda and focus. The meeting needs to have the appropriate quorum determined by the nature of the meeting. You need to decide upon and notify participants, create an agenda, distribute the agenda then chair the meeting making sure to promote discussion and keep the meeting focused and on track. You will need to allocate a minute taker for the meeting. After the meeting you need to check the minutes, make necessary changes, distribute then store the minutes appropriately. Then notify and update on any outcomes of the meeting.
Make sure you look at the requirements of the checklist below before conducting the meeting.
You will be managing a total of two meetings. At least on meeting needs to be recorded the other meeting requires a third party to observe and sign off. Decide before commencing this meeting whether you need to make recording arrangements or that the agreed third party is present.
Once you have completed the meeting you need to reflect on and respond to the following tasks. You either need to record the meeting or make sure that each task is witnessed by an authorised person (for example your manager). You will need to either complete a response in writing or attach your evidence. If you do not record this meeting you will need to record the second meeting that you organise. It is recommended that you use .mp4 or .avi formats.