Prepare a meeting agenda. An agenda defines what you hope to accomplish at the meeting. It should state the meeting’s purpose; who will be in attendance; what, if any, preparation is required of each participant; a detailed list of items to be covered; the specific time and location of the meeting; and a specific finishing time. Bring proper closure. You should close a meeting by summarizing the group’s accomplishments. Clarify what actions, if any, need to follow the meeting, and allocate follow-up assignments. If any decisions are made, you also need to determine who will be responsible for communicating and implementing them.