Job Opening Copied to bottom of directions., Link provided— Link:  https://www.google.com/search?q=director+of+operations+mamager+positions&rlz=1C1OKWM_enUS761US761&oq=director+of+operations+mamager+positions&aqs=chrome..69i57j33l5.12004j0j7&sourceid=chrome&ie=UTF-8&ibp=htl;jobs#htidocid=muFqSTenCC-85vw7AAAAAA%3D%3D

You will develop a Job Application Cover Letter (as though you were applying to that position) that highlights and emphasizes why you are the most suitable candidate for this position. For the purposes of this assignment, you can present yourself as a recent graduate if needed.

Complete the cover letter on page 1 of the submission and then include a link to the job posting on page 2 (a copy and paste of the link is acceptable and the link must work). .

The message should take the form of a business letter.

The job letter / application message must adhere to the following requirements:

1. Content
   1. Highlight relevant background and job history information specific to the opening.
   2. Emphasize significant qualifications and exclude nonessential ideas.
2. Format
   1. Follow proper letter formatting techniques per business letter format.
   2. Use an appropriate and professional greeting and closing.
3. Style
   1. Use professional language.
   2. Paragraphs effectively developed and efficient. Note: Six (6) or seven (7) lines when possible.
4. Mechanics
   1. Make sure there are no grammar or spelling errors.
   2. Eliminate wordiness and unclear sentence construction.

This course requires use of Strayer Writing Standards (SWS). The format is different than other Strayer University courses. Please take a moment to review the SWS documentation for details.

Job Posting:

Working Title: Administrative Operations Manager

Location: Durham, NC, US, 27710

Personnel Area: MEDICAL CENTER  School Of Medicine

Established in 1930, Duke University School of Medicine is the youngest of the nation’s top medical schools. Ranked tenth among its peers, the School takes pride in being an inclusive community of outstanding learners, investigators, clinicians, and staff where traditional barriers are low, interdisciplinary collaboration is embraced, and great ideas accelerate translation of fundamental scientific discoveries to improve humanhealth locally and around the globe.  Comprised of 2,400 faculty physicians and researchers, the Duke University School of Medicine along with the Duke University School of Nursing and Duke University Health System create Duke Health. Duke Health is a world-class health care network. Founded in 1998 to provide efficient, responsive care, the health system offers a full network of health services and encompasses Duke University Hospital, Duke Regional Hospital, Duke Raleigh Hospital, Duke Primary Care, Private Diagnostic Clinic, Duke Home and Hospice, Duke Health and Wellness, and multiple affiliations.

Reports to: Vice Chair, Administration, Department of Medicine

Job Summary:  This position serves as the Department Chair’s designated point person responsible for the central coordination of administrative activities (operations and project planning) in the Chair’s office. Fostering a positive work environment with the upmost professionalism. It is essential that this position keeps the Chair informed, organized, and on schedule with key initiatives, expected deliverables, and anticipated assignments. Must be able to manage at the strategic and tactical levels, understanding the relationships and breadth of requirements of a Chair of a large clinical department, while ensuring that necessary details are properly attended. Ensures timely flow of information to and from the Chair, across the Department and other key constituents.  Duties And Responsibilities  Participate with the Chair in strategic visioning, planning, leadership, events, project oversight, and financial objectives for key administrative planning and operations functions. Establish strategic priorities for a defined period of time and arrange reporting of projects on a regular basis. Work through a keen understanding of the relationships and formal structure of the Department, School of Medicine, Private Diagnostic Clinic, Duke University Health System, and how it all works together under DukeHealth.  Meet frequently with the Chair to keep her/him abreast of key developments and ensure synchronization of expectations. Advise the Chair regarding key constituencies, providing context and background information on issues, and coordinating research, projects, meetings and initiatives, as assigned.  Move work forward on behalf of the Chair with minimal and incomplete information. Stay knowledgeable of upcoming projects, commitments, and deliverables in order to anticipate the necessary needs, tasks, work effort, and resources required to exceed expectations.  Prepare/draft various correspondence to faculty, and staff on behalf of the Chair. Author agendas and coordinate leadership activities.  Conduct research and write briefs, presentations, meeting agendas, conference materials, speeches, CV, biosketch, and related documents in support of the Chair.  Act as the liaison with all levels of the administration of the institution, and faculty, on scheduling, coordinating and resolving issues on behalf of Chair, in relation to their appointments, administrative issues and any matters which directly affect his/her role as Chair.  Manage and direct administrative staff attending to the confidential administrative duties performed on behalf of the Chair’s Office Provide insight into operational performance and make recommendations for improving the functionality and performance of the Chair’s office. Address administrative issues that challenge operational flow for the Chair’s support staff, such as those larger in scope and in nature or relating to operating guidelines and other issues.  Lead, enhance and facilitate key projects and initiatives, ensuring the timely execution and quality of results.  Oversee administrative operations in the Chair’s office including hosting events, managing phone and lobby coverage, and overseeing the appearance and functionality of the suite and related space.  Work with administrative team to strategically plan internal and external events that involve the Chair’s participation including fund raising and other development related activities.  Perform other related duties to the work described and as required.

Required Qualifications At This Level  Education  Work requires a general business back ground generally equivalent to a bachelor’s degree in a business related field.

Work Experience  Work requires 4 years related business or administrative experience to acquire competence in applying general personnel practices, accounting and budgeting principles and coordination of major administrative functions. A master’s degree in a business related field may be substituted for 2 years’ experience.

Preferred Characteristics  The ideal candidate brings previous experience similar to an executive assistant or chief of staff from within a complex organization. S/he must have ability to exercise discretion and judgment; be extremely organized and able to work in a fast paced environment; and have the ability to handle multiple tasks simultaneously. S/He must have effective communication skills and the ability to write well. Must represent the Chair’s office in a professional and tactful manner and be respectful of both individuals and other cultures. Must work independently and be results driven. Must have some experience in supervising staff and knowledge of overall human resources policies and procedures.  Duke is an Affirmative Action/Equal Opportunity Employer committed to providing employment opportunity without regard to an individual’s age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, sexual orientation, or veteran status.  Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions: Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.