Assignment 7: Presenting Data in the Babbage Bookkeeping Database
Problem: Babbage Bookkeeping already has realized several benefits from the database you created. The company now would like you to prepare reports for the database.
Babbage Bookkeeping also needs to maintain additional data on the bookkeepers. The company wants to separate their clients into three different categories and also wants to create reports for displaying the data with grouping and summary option.
Instructions: Use the database created in the Assignment6 for this assignment. Copy the file and rename the copying file to Your Last Name + First Name + Assignment7. Perform the following tasks:
1. Open the Client table in Design view.
a. Add the field “Client Type” to the Client table.
b. The field should appear after the Zip Code field.
c. Define the data type of the field as text with a width (size) of 3.
d. This field will contain data on the type of client. The client types are MAN (Manufacturing), RET (Retail), and SER (Service). Save changes to the structure.
2. Create an update query to change all the entries in the Client Type column to RET. This will be the type of most clients. Run this query and save the query as “Q31-Update Client Type to RET Query.”
3. Set the following properties to the fields in the Client table and save the changes to the table.
a. Increase the size of the Name field to 25.
b. Make the Name field a required field.
c. Specify the legal values (i.e., set the validation rule) of MAN, RET, and SER for the Client Type field. Include an appropriate validation text.
d. Set the Format property to ensure that any letters entered in the Client Number field appear as uppercase.
e. Specify that balance must be between $0.00 to $1,500.00. Include an appropriate validation text.
f. Make the Client Type field a Lookup field (i.e., a field with the drop-down value).
g. Assign a default value of RET to the Client Type field.
4. Make the following changes to the Client table. You can use either the Find button or Filter By Selection to locate the records to change:
h. Change the client type for clients G56, J77, and T45 to SER.
i. Change the client type for clients B26 and S56 to MAN.
j. Change the client name of the client S56 to SeeSaw Industries.
5. Add the following clients to the Client table:
| Client Number | Client Name | Address | City | Zip Code | Client Type | Balance | Bookkeeper Number |
| C21 | Crompton Meat Market | 72 Main | Empeer | 58216 | RET | $0.00 | 24 |
| L50 | Lou’s Salon | 124 Fulton | Grant City | 58121 | SER | $125.00 | 34 |
6. Resize theClient Name column to best fit the new data, and save the changes to the layout of the table. Change the font to Courier New and font size to 9. Change gridline color (not the alternate color) to blue. We learn how to do this in chapter 1 (hope you do not forget it yet ??)
7. Open the Client table and use Filter by Selection to find all records where the client has a balance of $0.00 AND has the Client Type of SER. Delete these records. Remove the filter.
8. Create the report as shown below for the Client table. Group the report by Client type and sort the records within Client Type by Client Name. Save the report as “Client Income Report.” Note that you will have to rearrange the order of the columns under the Design view after the report is created.
9. Create the report as shown below. Preview the report to check page margins and orientation. Adjust as necessary. Save the report as “Bookkeeper/Client Report.”
Reminder: The file must be named as Your Last Name + First Name + Assignment7. For example, if your name is John Smith, the file must be named: SmithJohnAssignment7. 5% will be deducted for the wrong filename
